Prepare written
meeting agenda for each Board member
Conduct all meetings,
using Robert’s Rules of Order
Set time and place for elections
Serve as spokesperson for
the group at media events and upon other occasions
Secure
facility for Spelling Bee well in advance
Assist with all
phases of the bee if needed---securing Scorers, Judges, Board
Members, Hospitality Workers, Pronouncer, etc.
Act as Master-of-Ceremonies
for the Bee and make sure that introductions, presentation
of Certificates and Awards are taken care of
Help secure financing
Hold post-Bee meetings to discuss questionnaires
returned by contestants
Have sound system checked before
Bee
Contact AARP Presidents and ask for donations of time,
food, prizes etc.
Order the Bee Award Plaques
Officers' Duties
Secretary keeps minutes
Treasurer keeps a record of all income
and expenditures and pays all bills
Publicist is to make all
news releases and notices as best can be determined,
locally, state-wide and nationally
Word Master is to prepare
an adequate Word List each year for the Spelling Bee
with complete Pronouncer’s paraphernalia and word usage
in sentence form. The
Word Master is to prepare Contestants’ Word sheets for each of Rounds
1-4, each
in a different color to ease the scorers’ work. Each Written Round
will consist of
25 written words.
Registration Chairman keeps correspondence with contestants
Scorer Team Leader is to recruit scorers, assistants, pencils
and forms and tallies words’ usability and accuracy in ascending
difficulty. This Leader shall establish procedures for checking
and recording errors. He shall also compile tally at the end of
written segments, noting the number of times each word was misspelled.
He shall maintain confidentiality of written lists. He shall have
stapled written lists together for return to each contestant at
beginning of the oral session. He also assembles packets for scorers
and has available a stapler, scotch tape, pencil sharpener. No
one but scorers and judges are
allowed in the secure scorers’ room during scoring.
At the conclusion of the Scoring of the Written Rounds, the top
50% of the participants, plus any ties ( the number not to exceed
15 plus ties) will be selected to advance to the Oral Rounds.
The Scorer Leader will use name slips in a blind drawing to determines
each
Contestant’s position in the Oral Rounds and will then have entered the
fifteen names in the determined order on the Judges’ Scoring Sheets.
